ATC 2024

EXHIBITOR RESOURCES

Your one-stop-shop for all Exhibitor-related questions!

BADGE REGISTRATION

Exhibitor registration is live. All primary contact for each company should have received a email from [email protected]. If you need a copy of your password, please email [email protected].  

Exhibitors receive (2) complimentary exhibitor registrations for booth staff for every 100 sp. ft. purchased. Additional badges needed beyond your complimentary allotment can be purchased for $150. 

EXHIBITOR FLOOR PLAN

Please click below to view our current floor plan.

EXHIBITOR SERVICES MANUAL

Click below to view the Exhibitor Services Manual.

HOTEL & TRAVEL

In partnership with onPeak, we have secured discounted rates at a selection of Philadelphia hotels. We know plans change, so to help ease your travel planning, onPeak, the only official hotel provider for American Transplant Congress 2024, offers convenient hotel options with flexible change and cancellation policies. We encourage you to book through them early for the best selection and price. 

Click below to book your hotel rooms.

SPONSORSHIPS

Drive your company forward and sponsor with us. Click below for additional sponsorship opportunities.

EXHIBITOR NEWSLETTERS

Click below to read the latest Exhibitor Newsletter!

Exhibitor Newsletter - March 2024

EXHIBITOR MARKETING TOOLKIT

Use the resources below to inform your colleagues, clients, and contacts about the event and help generate excitement!

IMPORTANT DATES & DEADLINES

MONDAY, APRIL 8

Exhibitor Mobile App Description Deadline

Exhibitors who want to include a description and additional information in the official ATC mobile app must fill out a description form by this date. 

THURSDAY, APRIL 11

MONDAY, APRIL 22

EAC Notification Deadline
Exhibitors who intend to use an Exhibitor Appointed Contractor (EAC) to set-up/dismantle their booth must fill out a notification form by this date.  

FRIDAY, APRIL 26 

Booth Diagram Due to ATC

Any Exhibitor occupying an Island, Split Island, Peninsula or Modified Peninsula space is required to submit a detailed floor plan, including dimensions, to ATC Show Management for review and approval by April 26, 2024. All Exhibitors who received a written booth violation notice at the 2023 American Transplant Congress are required to submit a detailed floor plan, including dimensions, to ATC Show Management for review and approval by April 26, 2024. Exhibitors who receive two or more written booth violations in the last two years may, at the sole discretion of ATC, lose part or all of its company’s priority points, and may entirely lose the privilege of exhibiting in future ATC events. Floor plans should be submitted via email to [email protected].

FRIDAY, APRIL 26 

Certificates of Insurance, Exhibitor Payment & Island Booth Floor Plans Due 

Exhibitors are required to maintain and to provide a Certificate of Insurance (COI) with the requirements outlined in Section 20 of the Exhibitor Contract Terms & Conditions/Rules & Regulations to ATC Show Management on or before this date. Email your floor plan to [email protected]. 

TUESDAY, APRIL 30

Advanced Freight Receiving Start

First date and time Freeman will begin receiving freight at the warehouse. Note, the warehouse opens at 8:00 AM.

THURSDAY, MAY 2

Freeman Discount Price Deadline

This deadline date is your last chance to take advantage of Freeman pricing discounts.

FRIDAY, MAY 3

Discount Housing Deadline 

Book your hotel room by this date to get discounted rates at ATC’s selection of Philadelphia hotels. 

WEDNESDAY, MAY 8

Electrical & Internet Discount Price Deadline

This deadline date is your last chance to take advantage of electrical/internet/plumbing/telephone service & labor pricing discounts from the Pennsylvania Convention Center.

THURSDAY, MAY 9

Lead Retrieval Advanced Pricing Deadline
ATC 2024 American Transplant Congress Lead Retrieval Order Link  

SATURDAY, MAY 11

Audio Visual Discount Price Deadline

This deadline date is your last chance to take advantage of Encore pricing discounts for audio visual services.

SUNDAY, MAY 12

Food & Beverage Discount Deadline 

This deadline date is your last chance to take advantage of food & beverage advance ordering discounts from Aramark/SFS.

THURSDAY, MAY 23

Advanced Freight Deadline

Last date freight can arrive at the warehouse without late penalties.  Note, the warehouse closes at 2:30 PM.

THURSDAY, MAY 30

Exhibitor Move-In & Show-site Freight Receiving Start

Freeman will begin receiving freight at the Pennsylvania Convention Center at 1:00 PM. 

SATURDAY, JUNE 1

Exhibitor Move-In Ends & Exhibit Hall Opening 

Exhibitor move-in ends at 3:30 PM.  The exhibit hall opens at 5:30 PM.

TUESDAY, JUNE 5

Exhibit Hall Closing & Exhibitor Move-Out Starts

The exhibit hall closes at 3:30 PM & exhibitor move-out starts.   

Exhibitor Move-Out Ends 

All carriers must be checked in to pick up freight by 10:00 AM.  All exhibitor materials must be removed from the show floor by 12:00 PM. 

EXHIBIT HALL SCHEDULE

Full Schedule at a Glance can be found here.

EXHIBITOR MOVE-IN

Thursday, May 30, 2024
1:00 PM - 5:00 PM

Friday, May 31, 2024
8:00 AM - 5:00 PM

Saturday, June 1, 2024
8:00 AM - 2:00 PM

EXHIBIT HALL HOURS

Saturday, June 1, 2024
5:30 PM - 7:00 PM

Sunday, June 2, 2024
9:15 AM - 3:00 PM

Monday, June 3, 2024
9:15 AM - 3:00 PM

Tuesday, June 4, 2024
9:15 AM - 3:30 PM

EXHIBITOR MOVE-OUT

Tuesday, June 4, 2024
3:30 PM - 7:30 PM

Wednesday, June 5, 2024
8:00 AM - 12:00 PM

QUESTIONS?

Contact ATC Show Management Team at [email protected].